Ryan White Subrecipient Resources
Ryan White Provider Deliverables Calendar
Careware
- CAREWare Supplemental Guide for Ending HIV Epidemic and Status Neutral
- DC EMA CAREWare Centralized Eligibility System User Guide, 2025 Version
- GY34_CAREWare Data Elements – Includes Status Neutral Data Elements
- Provider Data Import Instructions
- CAREWare CSV Specifications
- CAREWare CSV Templates (.zip archive of files)
Policies and Procedures
- RyanWhite Sub-Recipient Report Cards SOP for External Users_ May 2024 [.pdf]
- RWHAP Additional Funds Request Program Guidance
- Enrollment and Eligibility Policy January 2026
- RWHAP GAIN SS One Page Guidance
- RWHAP Imposition of Charges Policy Final 9.14.23
- RWHAP Customer Incentives Policy January 2026
- RWHAP Occupancy Policy_1.31.24
- Program Income Policy February 2026
- RWHAP Remediation and CAP Policy Final 10.6.23
- RWHAP Retroactive Medicaid Billing Policy Final 3.7.25
- RWHAP Salary Cap Limits for Exec Level II Program Guidance_1-21-26
- Data Breach Policy_External December 2025
- DC Health Style Guide 2025-02
Standards
Core Medical Services
- Early Intervention Services
- Health Insurance Premium and Cost Sharing (HIPCA) Services
- Home & Community-Based Health Services (HCBHS)
- Home Health Care Services
- Hospice Care Services
- Medical Case Management Services
- Medical Nutrition Therapy
- Mental Health Services
- Oral Health Services
- Outpatient Ambulatory Health Services (OAHS)
- Substance Use Disorder Services
- Substance Use Services
Support Medical Services
- Emergency Financial Assistance (EFA)
- Food Bank Home Delivered Meal
- Health Education Risk Reduction Services
- Housing Services
- Linguistic Services
- Medical Transportation
- Non Medical Case Management
- Other Professional Services
- Outreach Services
- Psychosocial Support Services
- Rehabilitation Services
- Respite Care Services
- Wellness Program Initiatives
Quality Templates
These templates are property of DC Health and are not to be altered.- GY36 Performance Measure Summary Report Template_quarterly [.doc]
- GY36 Performance Measure Summary Report Template_quarterly [.pdf]
- GY36 QIP Report Option 1 Template_quarterly [.doc]
- GY36 QIP Report Option 1 Template_quarterly [.pdf]
- GY36 QIP Report Option 2 Template_quarterly [.doc]
- GY36 QIP Report Option 2 Template_quarterly [.pdf]
- GY36 QMP Performance Measures Portfolio Template_annual [.doc]
- GY36 QMP Performance Measures Portfolio Template_annual [.pdf]
- GY36 QMP Work Plan template_example_annual [.doc]
- GY36 QMP Work Plan template_example_annual [.pdf]
- GY36 Quality Management Committee Meeting Minutes Template_quarterly [.doc]
- GY36 Quality Management Committee Meeting Minutes Template_quarterly [.pdf]
- GY36 Quality Management Plan Template_annual [.doc]
- GY36 Quality Management Plan Template_annual [.pdf]
Fiscal Templates
These templates are property of DC Health and are not to be altered.Program Templates
These templates are property of DC Health and are not to be altered.- Part A GY36 Annual Reporting Template Final [.doc]
- Part A GY36 Annual Reporting Template Final [.pdf]
- Part A GY36 Monthly Reporting Template Final [.doc]
- Part A GY36 Monthly Reporting Template Final [.pdf]
- Part A GY36 Scope of Services final [.doc]
- Part A GY36 Scope of Services final [.pdf]
- Part A-MAI GY36 Annual Reporting Template Final [.doc]
- Part A-MAI GY36 Annual Reporting Template Final [.pdf]
- Part B GY36 Annual Narrative Report Template final [.doc]
- Part B GY36 Annual Narrative Report Template final [.pdf]
- Part B GY36 Monthly Narrative Report Template Final [.doc]
- Part B GY36 Monthly Narrative Report Template Final [.pdf]
- Part B GY36 Scope of Services final [.doc]
- Part B GY36 Scope of Services final [.pdf]
- RW Data_Sharing Agreement_2026 Revised_Final [.doc]
- RW Data_Sharing Agreement_2026 Revised_Final [.pdf]
- RWHAP-Workplan-Template-rev [.doc]
- RWHAP-Workplan-Template-rev [.pdf]
- Staffing-Plan-Template-rev [.doc]
- Staffing-Plan-Template-rev [.pdf]
- Ryan White Program Income Reporting Template V2